Information for Instructors

Guidelines for Instructors at CU Woodshop School of Woodworking 

Goals of the school 

Our goal is to grow and support an active woodworking community in East Central Illinois. This will only be achieved if students always leave our classes with positive feelings for the instructor, facility and the completed project. Your support is requested in making every class an enjoyable and educational experience. 

Instructor’s Employment Status 

Instructor’s that are not regular employees of CU Woodshop Supply are working as independent contractors and are not covered by tax withholding. Each is responsible for his or her own medical insurance and income taxes. Instructors will be required to complete W-9 forms and will receive 1099 forms each January indicating the amount they have received during the previous year. For CUWSOW sponsored classes, instructors can expect to be paid within 2 weeks after the completion of a class. 

Workshop Policies 

Instructor Access to School Facilities

Keys – Instructors may check out a key to the workshop a week before the beginning of their class. This key will allow access via either of the entry doors on the west side of the building. When leaving the building after your class is over, it will be your responsibility to insure that the doors are all locked and that the alarm is armed. 

Alarm – Each instructor will be given a four-digit alarm code to be used to arm and disarm the burglar alarm system. Upon entering the building you will have approximately 1 minute to go to the alarm panel and disarm the system. Disarm the alarm by entering your four digit code followed by the number 1 (off). The panel will beep and a green light will indicate that it is disarmed. When you leave arm the system by entering your four-digit code followed by the number 2 (on). The red LED on the panel display will indicate that the system is armed and that you should exit You will have 1 minute to get outside door. If you forget something, go to the panel and disarm it. Then do what you needed to do and arm it again. When either arming or disarming the system, if you do not hear the beep and the display does not indicate the proper mode, wait a few seconds and try it again. 

If you accidentally trigger the alarm, you must first turn it off by going through the disarm procedure “TWICE.” Then call FE Moran at 403-6434 and tell them it was accidentally set off. You will also need to give them the password, which is SCHOOL. If you do not go through these procedures, Champaign police will be dispatched, and someone at CUWS management will be notified and have to come over to the school. 

Use of Space 

The School will be accessible to an instructor during the week prior to the class, but only with a member of the School Committee present.  With five individuals available to act as facilitators, instructors will be able to arrange times convenient for them. This access will allow the instructor to gain familiarity with the equipment and layout of the shop.  I will also allow for any material preparation that is needed.

 Because our workshop will be shared by different classes, sometimes at the same time, it is necessary to keep it clean and orderly. To the degree possible all tools have been assigned specific locations for storage. At the end of your class, it is your responsibility to insure that the shop is clean and that all tools have been properly stored. Plan to allow the last 15 to 30 minutes of class time for students to cleanup. Even if you have another class the next day, someone else may be using the shop in the evening. Instructors can be held responsible for missing tools; it is recommended that you check each workstation before class to insure that everything is present. 

Project Storage – It will be the responsibility of the instructor to insure that the projects from his or her class are properly identified and stored. This can be on a work bench, a lathe, or a cart, but the storage plan should be arranged with the school’s custodian prior to the class. 

Scheduling Classes 

Class Proposals  

Proposal forms similar to the one attached will be used for all classes. Proposals for Parkland sponsored classes must first be submitted to CUW School so that the space can be scheduled, and costs determined. Please fill out the form as completely as you can, and email it to Two different descriptions are needed. A short description of 1 or 2 sentences (less than 50 words) will be used for class schedules and class listings. The longer description, up to 250 words, is needed for our website and for printed flyers. 

When you submit your proposal, also submit at least one .JPG picture of the proposed project(s). Each photo should be submitted as a separate attachment.  The photos should be labelled to include the class name and the instructor’s name.

New instructors should also submit a biographical sketch of themselves (don’t be modest) and pictures of themselves and some of their projects for use on our website at 

Tool Needs

We will need to know exactly what tools you will be used in your class. A list of the tools available is available upon request. Check off the ones you will need If you will need tools that are not on the list, please identify them. We will do our best to insure that you have what you need to make your class successful. There is also a space to list tools that you want to recommend that your students purchase. We will try to see that the store stocks what you like best. But for any tool not already carried in the store we must receive your recommendations at least 60 days prior to your class. 

Material List 

A complete list of all lumber, hardware, and other consumables will be required at 

the time you submit the proposal as this information will be needed to determine the class fee. Materials lists must be accurate. Be sure to include a margin for loss, but do not inflate the list as this will increase the cost of the class unnecessarily and will be detrimental to enrollment. The cost of materials may be included in the registration fee, or if over $15 it will be listed as a separate fee. 

Materials may be BYOW.  This allows the student to select the species, grain, etc. of the wood that they will be using. Materials may be provided by the instructor.  This allows the instructor full control over what will be worked with and may be useful in some green woodworking classes. If the instructor expects to be reimbursed for material, that amount should be indicated on the class description.

Class Proposal Submission Deadline

There are no actual deadlines for CUWSOW sponsored classes, but scheduling as far in advance as possible will facilitate advertising the class and getting it filled. Generally, classes should be scheduled at least 2 months in advance, but our goal is to have classes scheduled 1 year in advance. For Parkland sponsored classes, proposals must be submitted to CUWSOW according to the following schedule: 

Spring (Feb-May) – submissions due by September 15th. Summer (June-August) – submissions due by January 25th. Fall (September-December) – submissions due by April 20th. 

Class Procedures 

Liability Waivers – CUWS,Inc. carries liability insurance that includes school activities. To keep this insurance affordable, we ask that all instructors and all students sign liability waivers st the beginning of each class. Waivers will be available to you and signing them should be the first thing you do. For any minors a waiver should be signed by a parent and by the minor. The parent’s signature should be witnessed.  If a student should refuse to sign the waiver, he or she can attend the class, but will not be allowed to use the power tools. Signed waivers can be left in the office. 

Photo Release – The School asks that you and all students sign a photo release that agrees to having you and your work photographed during the entirety of the class. 

Class Facilitators – A member of the CUWoodshop School staff will be present during every class as a facilitator for the class.  This individual will assist in all issues of equipment failure, student supervision, injury, etc.

Class Materials and Supplies – It will be the responsibility of each instructor to see that the materials and supplies needed for his or her class are available and are in the shop at the beginning of the class. All materials should be ordered well in advance and picked up in the store prior to the beginning of the class. 

Safety – Teaching students how to safely use woodworking tools and machinery is the main responsibility of every instructor. Instructors will begin every class with a review of the safe use of power tools required for the completion of the class.  If you are not intimately familiar with any of the tools or machinery to be used in your class, please ask the school staff for assistance.  

It is School policy that instructors, shop assistants, and students students wear safety glasses at all times when using power equipment.  Hearing protectors must be worn when any jointers, planers, sanders or other noisy equipment is running anywhere in the shop.  Finally it is recommended that a dust mask be worn anytime that sanding of wood is being done on the lathe or power sander.  Students will be asked to bring their own safety glasses, hearing protectors, and dust filters, but if they do not, the school’s equipment can be used. 

Negligence and damage – All the tools and equipment, and the facility itself, should be left in the condition it was found in when class started. We use only SawStop table saws in our school to avoid . Instructors must know how to replace the cartridge if it should happen. Anyone who trips the mechanism will be charged for the cost of replacing the cartridge and the blade.  Other breakage?

Emergencies – Although we sincerely hope that no one ever gets seriously injured in our school, and every attempt has been made to provide a safe environment, accidents can happen. For minor cuts and bruises, first aid kits are available at three locations. The instructor will identify these locations and review the contents of one kit.  For any serious injury, call 911 immediately. For Parkland sponsored classes, they do have EMT’s available at 351-2369 that can provide first aid and they should be called even if 911 has been summoned. Be sure that a cell phone is available to be used in an emergency

Relationship to CU Woodshop Supply

The CU Woodshop School of Woodworking is an arm of the CU Woodshop Supply, Inc. As such we ask our instructors to always be mindful of the availability of tools and lumber that are in the store. Students can more easily continue to develop their woodworking skills after completing your class if instructors reference the availability of tools and lumber in the store. We request that you help the students by acknowledging easy availability at the store. If a tool or item that you think supports you class is not stocked, please let us know and we will attempt to have it stocked. Help your students recognize the value of talking to sales people that are experienced in woodworking.

Our goal is to have a successful woodworking school and an active woodworking community in East Central Illinois. This will only be achieved if students always leave our classes with a good impression of both the facility and the instructor. Your support is requested in making every class an enjoyable and educational experience. 

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